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Project Scope Management in PMBOK made Easy

 

ADVISORY ARTICLE

By Dr. T D Jainendrakumar

Madhyapradesh, India

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The main objective of any project is to fulfill the scope of the project on time and within the budget.

What is Project Scope?

Scope refers to all the work involved in creating the deliverables of the project and the processes used to create them. Project scope management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. Uncontrolled changes are often referred to as project scope creep; it is the duty of the project manager to see that the changes are managed without increasing cost and time.

There are two types of scope that are Product Scope and Project Scope

  • Product scope: The features & functions that characterize the product, service, or result documented usually by the Business Analyst in consultation with the stakeholders.
  • Project Scope: The work that needs to be accomplished to deliver a product, service, or result with the specified features and functions.

Project has to be completed by fulfilling the customer requirements related to product functionalities as well as the project expectation that is on time within budget. Generally the product scope will be managed and monitored by the line managers this is called engineering management, whereas project managers will be concentrated on project integration, scope, time, cost, quality, resource, communication, risk, procurement and stakeholder management. In some companies Project managers has to perform both, the problems faced in such type of situation is that the project manager may be more concentrating on his technical capabilities and mostly doing the line managers job that is engineering management and may be failed to perform project management ( this is called halo effect ).

Plan Scope Management

The first process in this knowledge area is to Plan Scope Management which is coming under planning process group. This is the process of creating a scope management plan that documents how the project scope will be defined, validated, and controlled. It provides guidance and directions on scope will be managed.

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About the Author

pmwj33-Apr2015-Jainendrakumar-PHOTO

Dr. T D Jainendrakumar

India

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Dr. T D Jainendrakumar, PhD, MCA, PMP is an international PMP trainer, EX-Scientist/Principal Scientist/Joint Director, N.I.C, Ministry of Information and Communication Technology, Government of India, Madhyapradesh. He has over 25 years’ of extensive experience in the areas of IT Project management in e-governance at Ernakulam District Collectorate, District Courts of Kerala, Central Administrative Tribunal Ernakulam, Rajeev Gandhi National Drinking Water Mission (400 crore project), New Delhi and Principal Systems Analyst in National Informatics Centre, Madhya Pradesh State Centre especially in the following areas of specialization: IT practice management (Project Management Methodologies, Tools and techniques, Standards & Knowledge);IT Infrastructure Management (Project Governance, Assessment, Organisational Instructions & Facilities and Equipments); IT-Resource Integration Management (Resource Management, Training & Education, Career Development & Team Development);IT-Technical Support (Project Mentoring, Project Planning, Project Auditing and Project Recovery); and Business Alignment Management (Project Portfolio management, Customer Relationship Management, Vendor Management & Business performance management).

Teaching Project Management & ICT Subjects for professionals and post graduates. Master of Computer Applications (MCA), a 3 year post graduate course dealing with software Engineering and Project Management from a premier institute Anna University Campus. He is a PMP of PMI USA since 2008. Resource person of PMI, you can see his name in the PMBOK 4th edition and 5th edition published by PMI, USA under the list of contributors for project management. Scored 4.11 out of 5 in the project management (2005) examination conducted by brainbench.com, secured a Masters Certificate in Project Management, and is one among the top scorers (First in India and 3rd position in the world in the experienced category).

Published many international journal papers in PM World Today having cumulative index factors more than 2 in the areas of specialization of Project Management & Information Technology.

Holding a Hon’ Doctorate from Cosmopolitan University, USA in Project Management & Information Technology. Presently working as an independent project management consultant and an International Project management (PMP) trainer. Provided PMP training to the senior officials of big MNCs like M/S. Earnest & Young and He is a visiting professor and sharing his knowledge and experience and to handle classes in Management Information Systems, Quality Management, Project Management and Software Engineering to some of the big universities. He can be contacted at [email protected].

To view other works by this author, visit his author showcase in the PM World Library at http://pmworldlibrary.net/authors/t-d-jainendrakumar/