Importance of Formats during Project Cycle

Anil Seth

Larsen & Toubro Limited, India

Faridabad, India

After you’ve done a thing the same way for two years, look it over carefully.
After five years, look at it with suspicion.  And after ten years, throw it away and start all over.
~Alfred Edward Perlman, New York Times, 3 July 1958. 

Why we need formats, is there any fixed format for project execution, why not use project recommended software’s inbuilt tabulation….?

Almost all projects start with the following clauses:

….to ensure timely completion, the Contractor shall establish and maintain an effective Planning, Scheduling, Monitoring and Control system, including mobilization of required number of professionally qualified and experienced Planning Engineers for design office and construction site. The system shall be capable of accurate and timely prediction of trend, evolution of adequate preventive actions for likely slippages, and formulation of suitable catch-up schedule for delays, if any, that have occurred.

….the LSTK Contractor shall prepare and submit a detailed 90 days front-end schedule within one week of award.

….a Kick Off Meeting shall be organized within two weeks of award of contract. The meeting shall be attended by Client’s and PMC’s representatives. During the meeting the following with respect to Planning, Scheduling, and Monitoring and Control system shall be discussed and finalized.

Is there any FORMAT which helps in Project Initialization?

The Project initiation requires set-up checking. By set-up checking we mean having an in house checklist where in we list all that are to be ensured. The quality check (QC) and quality assurance (QA) always needs an early start therefore it is important to have a setup check list designed in QC/QA Mode. By QC we mean quality check by assigned leads and by QA we mean quality assurance by Project Engineering Manager. One such set-up template1.0 is provided for ready reference.

This does not mean that FORMAT is utilized in early stages only; actually FORMAT is an approach, e.g. in which FORMAT the project should proceed or whether to control project on the basis of engineering/procurement/construction FORMAT. The next FORMAT is checks & balances during engineering.


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About the Author

Anil Seth


Mr. Anil Seth is working as Assistant General Manager in Project Engineering Department of Larsen & Toubro Engineering at Faridabad, India and manages the Project Engineering Manager Portfolio for hydrocarbon projects. Before joining Larsen & Toubro Ltd. Engineering and construction division he has worked for Indian Petrochemicals Corporation Limited. He holds B.E. degree with Honors in CHEMICAL Engineering from Panjab University Chandigarh India and has also done Diploma in Environmental Management. He is Certified for Harvard Manage Mentor and specializes in Building High Performance cross functional Task Force as well as Converting Breakeven Projects to Profitable scenario. He can be reached at [email protected]  or [email protected].

Larsen & Toubro (L&T) is a technology-driven USD 11.7 billion company that infuses engineering with imagination. It is one of the largest and most respected companies in India’s private sector. The company a technology, engineering, construction and manufacturing company offering a wide range of advance solutions, services and products. Its Hydrocarbon Mid & Downstream group provides a wide range of EPC solutions for turnkey projects – green fuel / fuel quality up-gradation, residue up gradation; cracker complex, polyolefins & aromatics projects for petrochemical industry; hydrogen, fertilisers, gas processing, reformers & cracking furnaces; cross-country oil & gas pipelines, gas gathering stations and crude oil terminals.