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Exploring Event Project Cancellations

through the Multi-Attribute Decision Making Models

 

FEATURED PAPER

By Janette Chea

Paris, France

 



Abstract

Event management has always been one of the biggest challenges when it comes to managing a project because it is one of those sectors where the risk of cancellation is omnipresent. Because of this reason, event planners must protect themselves against the risk of excessive cancellation that could results to non-payment. A cancellation clause defines what can be considered as a valid cancellation and protects the work that has been done. Given this definition, this paper aims to determine the best options for event planners to prevent their works from cancellation. As many different contract clauses exist, this analysis relies on the Multi-Attribute Decision Making Models to compare them and to provide complete information to help Event planners to choose the best options that can protect them from cancellation. Resulting from this analysis, the cancellation clause is considered as the best option but event planners should always optimize its protection and it is recommended to use several protection clauses.

Keywords: Contract cancellation, Event management, Cancellation clause, Event planning, Terms and conditions, Indemnification, Contract negotiation

Introduction

Project management can be compared to the preferred option to create, acquire, update, maintain expand and eventually dispose of organizational asset1. Event management has always been one of the biggest challenges when it comes to project management, it includes project management’s five keys processes: the initiation process, the event planning process, the executing process, the monitoring and controlling process and the event closing process. Through these steps, the project manager of the event, also known as the project manager, will have to plan the event, create it, control it and maintain it using the available resources or assets.

An asset is a tangible or intangible resource with economic value that an individual, corporation or country owns or controls with the expectation that it will provide future benefit [1], and by using those, the project manager of the event does expect to gain a certain benefit at the end of the event.

But event management has always been one of the biggest challenges when it comes to project management. This is due to the uncertainty of the sector, as the project does not always goes as the project’s manager plan and has a large scope of risk. The Guild of Project Control gives a definition of risk as “a probability or threat of damage, injury, liability, loss, or any other negative occurrence that is causes by external or internal vulnerabilities, and that may be avoided through preemptive action[2]. Given this definition, it is understandable that the risk of cancellation in an event project can be avoided thanks to anticipated action done by the event manager. This is why the project manager needs to take into account all the risks that could happen and prevent the good proceedings of the event to avoid cancellation or re-scheduling. We can never know how things are going to be, and it is impossible to plan an alternative to every situation that could negatively affect an event. As a consequence, events do not go as planner and could, thus, even be cancelled.

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To read entire paper, click here

 

How to cite this paper: Chea, J. (2019). Exploring Event Project Cancellations through the Multi-Attribute Decision Making Models, PM World Journal, Vol. VIII, Issue I (January). Available online at https://pmworldjournal.net/wp-content/uploads/2019/01/pmwj78-Jan2019-Chea-exploring-event-project-cancellations-featured-paper.pdf

Editor’s note: This paper was prepared for the course “International Contract Management” facilitated by Dr Paul D. Giammalvo of PT Mitratata Citragraha, Jakarta, Indonesia as an Adjunct Professor under contract to SKEMA Business School for the program Master of Science in Project and Programme Management and Business Development.  http://www.skema.edu/programmes/masters-of-science. For more information on this global program (Lille and Paris in France; Belo Horizonte in Brazil), contact Dr Paul Gardiner, Global Programme Director, at [email protected].

 



About the Author


Janette Chea

Paris, France

 

 

 

Janette Chea is a 23 year old French student currently completing a Master of Project and Program Management and Business Development degree at Skema Business School.  She has a multicultural profile thanks to her Asian origins, her education in France and multiple experiences abroad such as an internship of several months in London. She is able to speak 4 languages: French, English, Mandarin Chinese and Teochew Chinese. She is now aiming at an international career for the future and is interested in opportunities in Project Management. She has always been willing to learn and develop her skills and started to work at a young age.

After working for many years in the retail sector, she also got the opportunity to work as an assistant manager before doing an internship in London as an Office Manager and Business Developer in an International Company. It gave her the opportunity to manage her own team and to develop a good sense for business. These multiple experiences allowed her to improve her organizational skills, her self-confidence, her communication and interpersonal skills and to develop a keen eye for details.  In line with her career development, she is looking for opportunities in France as project manager in an international environment.

Janette Chea can be contacted at [email protected][email protected] or https://www.linkedin.com/in/janettechea/

 

[1] Guild of Project Controls Compendium and Reference (2015, November 02). Managing project controls. Retrieved from http://www.planningplanet.com/guild/gpccar/introduction-to-managing-project-controls

[2] Guild of Project Controls Compendium and Reference (2015, November 02). Managing project controls. Retrieved from http://www.planningplanet.com/guild/gpccar/introduction-to-managing-project-controls