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Development of Software for Project Information Centres (SPIC) in DRDO

CASE STUDY

By N. Venkatesh  &  S. Kalpavalli

Research Centre Imarat

Hyderabad, India

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ABSTRACT

In Defence Research and Development Organisation (DRDO) Project Management plays a key role in design, development and production of weapons for defence services. Project Information Centres look after various aspects of documentation. This paper broadly covers digitization issues related to project information centres, need and role of Software for Project Information Centre (SPIC). SPIC is an in-house software development for taking benefits of digitization to various project information centres in DRDO by Research Centre Imarat Library.

KEYWORDS: Project Management, Project Reports, DRDO, SPIC, Digital Library, Digitisation

1. INTRODUCTION

Documentation practices play a vital role for success of various activities in Project Management.  Digitisation has become the driving force behind all R & D activities. The success of any project is crucially dependent on the documents produced, stored and retrieved as per user needs. DRDO, Ministry of Defence, Government of India  is the largest Government-Funded Research and Development Organisation in India, with a chain of over 50  laboratories and establishments spread across the country which are deeply engaged in developing defence technologies.(1)  Its Mission can be stated as design, development and production of weapons and allied equipment for Defence Services. (2) This paper broadly covers digitization issues related to project information centres, and needs for digitization of various documents held by them. It also covers the need and role of software for project information centres (SPIC) and in-house development of SPIC software to meet requirements of digitization for DRDO Project Information Centres.

2. CURRENT PRACTICES

Project Information Centers hold various types of Technical Reports both Internal and External Reports, Material Management Reports, Financial Reports, Progress Reports, Status Reports, Feasibility Reports and Technical Manuals, etc. All these reports are held in paper format. The collection, storage and retrieval of information poses a number of problems in day to day use. The problems get multiplied because of number of agencies namely R&D labs, private sector, P\public sector, universities and DRDO headquarters are  involved as users  of their information sources.

Digitisation of various documents is essential due to the following reasons:

  • Documentation forms the basis for the design plans and delivery of quality products/ services in any project environment and thus it is of highest importance.
  • It helps in gauging project progress and makes change management much easier.
  • It also improves the quality of work, increases efficiency and ensures timely output of products/services.
  • Lack of digitisation leads to waste of time and money, and lowers timely output of products/services. (3)
  • The primary constraints faced in project management are scope, time, quality and budget. To overcome these factors, information technology-based services are essential. (4)

RCI, Library has conducted a survey of the nature of documents, problem areas and needs for digitization in project offices of Hyderabad-based labs of DRDO using a questionnaire method. The findings of the survey are as follows:

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About the Authors

flag-indian-venkateshN. Venkatesh

Hyderabad, India

Mr N.Venkatesh is working as Scientist F, Head, Technical Information Resource Centre (TIRC) & Deputy Technology Director, Directorate of IT, RCI, Hyderabad. He has obtained Msc (Physics) in 1981 and BLISC in 1982 from Osmania University, Hyderabad. He has attended one year training course on Information Science in National Centre for Science Information, Indian Institute of Science, Bangalore in 1984. He has joined DRDO as Scientist at the Institute of Armament Technology, Pune in 1985. He has published research papers in various conferences and journals. His areas of work are Library Management, Digital Libraries and Information Management & Project Documentation.  He can be contacted at [email protected].

flag-indias-kalpavalliS. Kalpavalli

Hyderabad, India

Ms S. Kalpavalli is working as contract Engineer in TIRC, RCI, Hyderabad. She has holds Master of Computer Applications [MCA] from Osmania University, Hyderabad. She is actively involved in Software Development for Library Automation & Digital Library Applications from last ten years. She has published three articles. Her current areas of work are Library Automation and Software Development for Digital Library Applications.