SPONSORS

SPONSORS

A Team-based Approach to Continuous Improvement in Program, Project and Portfolio Management: The U. S. Government’s Global Threat Reduction Initiative

SECOND EDITION

Russell D. Archibald, Wayne Abba, David L. Pells, Miles Shepherd and Marc Zocher

Mexico, UK and USA
________________________________________________________________________

Abstract

The Global Threat Reduction Initiative (GTRI), financed primarily by the National Nuclear Security Administration (NNSA) within the U. S. Department of Energy (DOE), has a critical global mission to protect society from terrorist use of nuclear or radiological materials, from non-military sources, in an improvised nuclear device or bomb (IND) or radiological dispersal devices (RDD), commonly referred to as “dirty bombs.” This threat reduction effort presently comprises more than 1,000 projects in over 100 countries, including the USA. The GTRI includes portfolios of programs and projects involving many countries and organizational entities, both public and private. A broad and mature perspective is needed to develop, implement, and continually improve the management processes used for planning, authorizing, funding, executing, monitoring, reporting, and controlling such global programs. The physical results of many of these projects also require sustaining follow-up inspections, maintenance and corrective actions for the foreseeable future.

This paper summarizes the GTRI accomplishments to date, describes the complex management challenges encountered and how they have been overcome, and most importantly describes the unique Project Management Improvement Team that brings together key people from NNSA Headquarters, the eleven involved National Laboratories and national security facilities, and five independent project management experts (who are the authors of this article.) This team approach provides a model that can be useful to other large-scale initiatives involving government and industry to obtain continuous improvement of their management practices.

  1. 1.        Introduction

The Global Threat Reduction Initiative (GTRI) , financed primarily by the National Nuclear Security Administration (NNSA) within the U. S. Department of Energy (DOE), has a critical global mission to protect society from terrorist use of nuclear or radiological materials, from non-military sources, in an improvised nuclear device or bomb (IND) or radiological dispersal devices (RDD), commonly referred to as “dirty bombs.” This threat reduction effort presently comprises more than 1,000 projects in over 100 countries, including the USA.

The GTRI includes portfolios of programs and projects involving many countries and organizational entities, both public and private. A broad and mature perspective is needed to develop, implement, and continually improve the management processes used for planning, authorizing, funding, executing, monitoring, reporting, and controlling such global programs. The physical results of many of these projects also require sustaining follow-up inspections, maintenance and corrective actions for the foreseeable future.

This paper summarizes the GTRI accomplishments to date, describes the complex management challenges encountered and how they have been overcome, and most importantly describes the unique Project Management Improvement Team that brings together key people from NNSA Headquarters, the eleven involved National Laboratories and national security facilities, and five independent project management experts (who are the authors of this article.) This team approach provides a model that can be useful to other large-scale initiatives involving government and industry to obtain continuous improvement of their management practices.

More…

To read entire paper (click here)

Editor’s note:  Second Editions are previously published papers that have continued relevance in today’s project management world, or which were originally published in conference proceedings or in a language other than English. Original publication acknowledged; authors retain copyright.  This paper was originally presented at the 27th IPMA World Congress in Dubrovnik, Croatia in October 2013.  It is republished here with the permission of the authors.


About the Authors                                                                                     

flag-usa-mexicorussell d archibaldRussell D. Archibald

San Miguel de Allende, Mexico 

Russell D. Archibald, PhD (Hon), MScME, BSME, PMP, PMI Fellow and founding trustee, and Honorary Fellow APM/IPMA (member of the Board of IPMA/INTERNET 1974-83). He held engineering and executive positions in aerospace, petroleum, telecommunications, and automotive industries in the USA, France, Mexico and Venezuela. Since 1982 he has consulted to companies, agencies and development banks in 16 countries on 4 continents, and has taught project management principles and practices to thousands of managers and specialists around the world. He is co-author with Shane Archibald of Leading and Managing Innovation, 2013, author of Managing High-Technology Programs and Projects, 3rd ed. 2003, also published in Russian, Italian, and Chinese, and has published other books (in English, Italian, Japanese, and Hungarian) and many papers on project management. He has been a program management advisor to the US Government’s Global Threat Reduction Initiative since 2007.  Web site: www.russarchibald.com

flag-usapmwj16-Nov2013-abba-archibald-AUTHOR IMAGE 2 ABBAWayne Abba                                  

Virginia, USA

Wayne Abba, an independent consultant specializing in Earned Value Management in the public sector, has more than 40 years’ experience in contract and project management. He is also a part-time Research Analyst at the Center for Naval Analyses in the USA, a federally-funded research and development center, where he also serves on an expert panel reviewing Air Force acquisition. For seventeen years before retiring in 1999, Wayne was the senior program analyst for contract performance management in the Office of the US Under Secretary of Defense (Acquisition & Technology).  He has performed program management reviews of a wide range of government and private organizations, is a member of the Board of Directors of the Graduate School Japan and has advised the Japanese government on managing cleanup of the Fukushima nuclear disaster.  Wayne is past president of the PMI College of Performance Management. He is a contributing author of the Government Accountability Office’s “Cost Estimating and Assessment Guide: Best Practices for Developing and Managing Capital Program Costs,” issued in March 2009, and its companion “Schedule Assessment Guide: Best Practices for Project Schedules,” issued in May 2012 as an exposure draft. While in public service, he advised the U.S. Office of Management and Budget on development of Circular A-11 Part 3 (now Part 7) and the associated Capital Programming GuideHe has been a program management advisor to the US Government’s Global Threat Reduction Initiative since 2007. 

flag-usadavid-l-pellsDavid L. Pells                                         

Texas, USA 

David L. Pells is Managing Editor of the PM World Journal, a global eJournal for program and project management, and Executive Director of the PM World Library. He is also the president and CEO of PM World, the virtual organization behind the PM World Journal and Library, and of PM World Services, a U.S. firm providing advisory services for major government programs.  David is an internationally recognized leader in the field of professional project management with more than 35 years of experience on a wide variety of programs and projects, including engineering, construction, energy, defense, transit and high technology, and project sizes ranging from thousands to ten billion dollars. He is a former director of the Project Management Institute (PMI®), and former Chair of the Global Project Management Forum.  David was awarded PMI’s Person of the Year award in 1998 and Fellow Award in 1999. He is an Honorary Fellow of APM in the UK, PMA – the national PM society of India, and of the Russian Project Management Association.  He has been a program management advisor to the US Government’s Global Threat Reduction Initiative since 2007. David can be contacted at [email protected] 

flag-ukmiles shepherdMiles Shepherd                        

Salisbury, England 

Miles Shepherd is managing director for MS Projects Ltd, a consulting company supporting various UK Government agencies, nuclear industry organisations and other businesses.  Miles has over 30 years’ experience on a variety of projects in UK, Eastern Europe and Russia.  His PM experience includes defence, major IT projects, decommissioning of nuclear reactors, nuclear security, rail and business projects for the UK Government and EU.   Past Chair and Fellow of the Association for Project Management (APM), Miles is also past president and chair of the International Project Management Association (IPMA).  He is the Chair of the ISO committees developing the new ISO standards for Project and Program Management.  He was involved in setting up APM’s team developing guidelines for project management oversight and governance.  He has been a program management advisor to the US Government’s Global Threat Reduction Initiative in the USA since 2007.  Miles is based in Salisbury, England and can be contacted at [email protected]. 

pmwj16-Nov2013-abba-archibald-AUTHOR IMAGE 5 ZOCHERflag-usaMarc Zocher                                                 

Washington, USA 

Marc Zocher, PMP is an independent program, project and business management consultant based near Seattle, Washington, USA.  He has over 35 years of experience on a variety of engineering, construction, environmental, nuclear energy and security projects at several US national laboratories and for NNSA headquarters in Washington, DC.  He has led software and systems development projects, including the GTRI G2 program management information system that won a PMI Distinguished Project Award in 2011.  He has also founded, led and sold several startup business ventures in technology fields.  He has been a program management advisor to the US Government’s Global Threat Reduction Initiative since 2007. Marc can be contacted at [email protected].